LMS Transition – Communication Plan
Page Description
The communication plan below will share important dates, resources, and progress updates for this project. The chart will link to website pages providing access to meeting minutes, recordings, newsletters, and updates. For example, after our two Townhall webinars, the dates will become active links to the recordings, for those who couldn't make it to view.
Communication Plan
| Communication | Audience | Purpose | Schedule | Status |
|---|---|---|---|---|
| Note from Provost and CIO | All Staff | Announce the new LMS, explain the transition, and outline next steps | April 10, 2025 | Completed |
| Presentation to the UIC Senate and Deans Council | Faculty Senate, Deans | Share the transition plan, identify key stakeholders from each college, and outline their roles in supporting the project | April 24, 2025 May 13, 2025 September 25, 2025 February 10, 2026 March 11, 2026 | Ongoing |
| Townhalls | All Staff | Share the transition plan and gather questions and concerns from the university community | April 28, 2025 May 1, 2025 November 13, 2025 November 14, 2025 | Ongoing |
| Kick-off Meeting (LTS and Instructure) | LTS | Introduce the project, review goals and milestones, and establish roles, expectations, and meeting cadence | June 27, 2025 | Completed |
| Technical Scoping Meeting | LTS Infrastructure Team | Review project expectations, timeline, and plans for onsite implementation | July 7, 2025 | Completed |
| Canvas Transition Team Internal Meetings | LTS, College identified Staff | Share project updates, discuss changes, and coordinate ongoing implementation efforts | August 7, 2025 September 24, 2025 | Ongoing (Monthly) |
| Canvas ID Training | Instructional Designers | Prepare instructional designers to train others and support course building in Canvas | September 8, 2025 September 9, 2025 | Completed |
| Fall 2025 Migration Cohort | LTS, college department reps | Provide an overview of the transition plan and workflow for departments migrating courses in Fall 2025 | September 19, 2025 | Completed |
| Migration Update | LTS, college department reps | Share updates with college and department representatives about the Canvas transition | Nov 2025 Dec 2025 Jan 2026 Feb 2026 March 2026 April 2026 May 2026 | Ongoing (Monthly) |
| IT Governance | UIC reps | Provide project updates to support oversight and decision-making | Monthly | Ongoing |
| Newsletters | UIC | Share project updates, guidance, and key dates and deadlines | Bi-Monthly | Ongoing (Quarterly) |
| Workshops | UIC | Provide ongoing training and support led by the vendor and instructional designers | TBD | Ongoing |